Senior Investor Services Representative

Company: Stone Coast Fund Services
Location: Portland
Posted on: April 1, 2026

Job Description:

We ’ve founded a company that values you: your time, your career, your talents and drive. We seek hard-working applicants ready to be trained for an exciting role in a fast-paced financial company. We offer remote work flexibility, competitive pay and benefits, rapid opportunity for promotion, and the chance to give back through fully paid community service days. We invest in our employees and our community, and our accelerated growth, dynamic company culture, and high retention rate speak for themselves. As always, we will train the right candidate for the role. Remote/Hybrid Work Flexibility This position offers hybrid remote work flexibility within Maine (minimum 2 in-office days per week). Fully remote work opportunities will be considered for residents of one of the following states: FL, GA, IN, IA, KY, ME, MI, MO, NH, NJ, NC, PA, RI, SC, TX, VA, WI. The Position As a member of the Investor Services team, the Senior Investor Services Representative is responsible for the servicing of client investors, analyzing, interpreting and processing investor transaction requests using knowledge and understanding of fund structures, relevant provisions of subscription documents, and fund offering documents as they pertain to investor services, as well as applicable laws and regulations such as FINRA rules, SEC accredited investor and qualified client rules, AML, ERISA, FATCA, and others, as well as for reviewing Investor Services Representatives’ data entry into various platforms and providing relevant feedback and guidance for data quality control. Accordingly, the position has the following responsibilities: Analyze and assess transaction information to process investor subscription, transfer, and redemption requests in accordance with established department procedures and client-specific requirements. Set up and record investor and transaction information. Review the entry, maintenance, and reporting of investor information, investor attributes, and investor capital activity into the investor accounting system and/or investor services system and supporting databases. Mentor, train, and support team members, being a resource to Investor Services Representatives within the group and promoting an environment of teamwork and collaboration. Respond to all client service requests and collaborate and communicate with both IS colleagues and cross-departmental colleagues to provide best possible service and apply judgement as to when escalation is required. Participate in team meetings, trainings, user testing in support of technology initiatives, and cross-functional or companywide projects. Qualifications and Experience The ideal candidate has the following: Three or more years of experience in Investor Services for hedge funds and is comfortable and proficient acting as a primary liaison with fund managers and investors Demonstrates superior verbal and written communication skills Communicates complex concepts comfortably, respectfully, and proficiently in both verbal and in written form Demonstrates effective client service-oriented attitude Learns quickly to work with new systems and technology Experience reviewing and understanding legal documents, entity formation documents (such as foundation charters, trust documents, LLC agreements), fund offering documents, subscription agreements, client and company policies, and regulatory guidance a plus Desires and is able to learn quickly, adapts to change and growth, and thrives in a fast-paced environment Possesses a strong work ethic and is detail-oriented, organized, and conscientious Successful experience working in a team and enjoys establishing and nurturing positive relationships with coworkers, clients, and business partners Education Requirements Four-year college degree preferably in Accounting, Finance, Business Management or Economics Application Requirements Please be sure to include an updated resume with your application. Cover letters are read and considered, although they are not required. Interested? We seek high aptitude, intellectually curious candidates that enjoy working as part of a team, satisfying our clients and striving for the highest standards. The quality of our services derives solely from the quality of our people. Therefore, we seek smart, hard-working, ethical, and friendly professionals – from recent college graduates to fund administration veterans. Not sure if this role is the perfect fit? We encourage you to apply anyway. We know that everyone brings unique experiences and skills to the table, and you might be exactly who we are looking for. Take a chance, submit your application today! Inclusivity & Equal Opportunity Statement Stone Coast strives to reflect the community of which we are grateful to be a part and are committed to providing an environment of mutual respect, where equal employment opportunities are available to all applicants and employees without regard to race, religion, ethnicity, national origin, sex, sexual orientation, gender or gender identity, disability, age, veteran status, or any other status protected under applicable law. If you don’t see an opening for which you are qualified, but do have relevant industry experience, please feel encouraged to apply to our General Application at the Career Center at www.stone-coast.com . Our growth compels us to continuously search for talent, and we may be contemplating a position that fits your experience. The Company Stone Coast Fund Services is an award-winning, steadily growing hedge fund administrator that’s found a better way in a better place. With a sole office in Portland, Maine, Stone Coast comprises over 200 hard-working and smart professionals who deliver administration services to over 100 hedge fund managers around the country with investors around the world. We hire carefully, treat people well, and are rewarded by low turnover in an industry where high turnover is the norm. The Mission Our mission, to “take pleasure in work done well, and in working well with others,” is an obligation to our clients, to their investors, to our communities and ultimately to our peers and ourselves. Fund administration, done well, requires carefully selecting smart, dedicated professionals and providing them with the resources, training and workplace culture that will engender their loyalty and bring out their best. To that end, we strive to develop and nurture relationships that are characterized by trust, respect, and affection. We look for colleagues – and clients – who will share and reciprocate these values. The Location Our location is central to our mission. Stone Coast is in the heart of Portland’s Old Port waterfront, a picture-perfect tourist destination that we’re fortunate to call home. Our offices offer beautiful views of Portland Harbor and the islands of Casco Bay. From our front door, we can walk to award-winning restaurants, cafes, museums and shops. Living in Portland and surrounding areas offers excellent schools, minimal commutes and proximity to beaches, mountains and state parks.

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