Office Service Coordinator

Company: Staff Insight
Location: Chelsea
Posted on: June 25, 2022

Job Description:

A nationwide law firm is seeking a full-time experienced Office Service Coordinator for it's Boston, MA office.

Responsibilities:

- Maintains and operates the production center and mail room for the firm.

- Handles all types of incoming and outgoing mail and package distribution. Dockets and scans it.

- Sorts incoming U.S. mail and records all types of mail including FedEx, certified, registered, express, insured and negotiable mail.

- Prepares packages for shipping; prepares overnight mail to other offices.

- Processes outgoing U.S. Mail by weighing letters and parcels, affixing the correct amount of postage and delivering mail to appropriate drop-off locations in the building.

- Retrieves and delivers mail, packages, and other assorted documents within the office at regular scheduled intervals.

- Stocking common areas and maintaining inventory of said areas. Ordering supplies.

- Inspecting conference rooms for damage or disrepair and coordinating repairs.

- Printing and assembling important documents/materials for attorneys.

- Tracking status and distributing of various mail/shipments.

Requirements and Skills:

- 2+ years Office Services Coordinator experience

- Customer Service experience a plus

- Knowledge of office management systems and procedures

- Working knowledge of office equipment

- Excellent communication and interpersonal skills

- Organized with the ability to prioritize and multi-task

- Reliable with patience and professionalism

- High School diploma or equivalent required.

This position requires someone to be in the office 5 days a week, Monday - Friday.

Hours: Either 8:30 AM - 5:00PM or 9:00AM - 5:30PM

Keywords: Staff Insight, Chelsea , Office Service Coordinator, Administration, Clerical , Chelsea, Massachusetts