Admin Support Specialist - Pediatric Oncology
Company: Dana-Farber Cancer Institute
Location: Boston
Posted on: April 16, 2024
Job Description:
Job ID:38927
Location:450 Brookline Ave,
Boston,
MA 02215
Category:Administration Support/Customer Service
Employment Type:Full time
Work Location:Hybrid: 2-3 days onsite/week
Overview
The Pediatric Oncology department is a joint hematology/oncology
program between Dana-Farber and Boston Children's Hospital. The
mission of the Dana-Farber/Boston Children's Cancer and Blood
Disorders Center is to provide the best care available for children
with cancer and blood disorders. Through a diverse network of the
finest physicians in virtually every pediatric specialty, access to
other highly experienced health care professionals, the most
innovative treatments available, and a wide range of
family-centered services, the Pediatric Oncology department has
established a long legacy of excellent patient care and cutting
edge research.Located in Boston and the surrounding communities,
Dana-Farber Cancer Institute brings together world renowned
clinicians, innovative researchers and dedicated professionals,
allies in the common mission of conquering cancer, HIV/AIDS and
related diseases. Combining extremely talented people with the best
technologies in a genuinely positive environment, we provide
compassionate and comprehensive care to patients of all ages; we
conduct research that advances treatment; we educate tomorrow's
physician/researchers; we reach out to underserved members of our
community; and we work with amazing partners, including other
Harvard Medical School-affiliated hospitals.
Responsibilities
This position provides a variety of administrative functions to
staff, faculty member/s or department/s. Uses various office
software to produce reports, spreadsheets, presentations or other
documents as needed. Requires knowledge of Institute policies and
practices and may be required to interface with senior management,
cross-organizations, internal and external customers and government
and community officials which require considerable tact and
diplomacy.
- Responsible for light typing, basic document preparation, data
entry, and may handle mass mailing projects.
- Responsible for scheduling meetings for individuals supported,
including conference room scheduling. May be responsible for very
limited patient appointment scheduling/reconciliation.
- Coordinates travel arrangements for individuals supported, as
well as laboratory personnel, postdoctoral candidates and visiting
speakers.
- May assist with the onboarding of new staff members. Where
applicable, assists in obtaining keys, lockers, lab coats and
notebooks.
- Responsible for ordering of supplies and ensures equipment is
maintained
- Answers phones and directs calls to appropriate parties.
- Responsible for general office duties such as copying, filing,
faxing, sorting mail, greeting visitors and maintaining the
cleanliness of office area.
- May be asked to cover for other administrative support staff
during absences.
- Perform duties related to other special projects as
required.
- Responsible for the planning and preparation of
conferences/retreats, which includes booking the venue,
coordination of speakers, arranging for audiovisual equipment and
ordering of food services and may be involved in fundraising
activities for the event. As part of event planning
responsibilities, the maintenance of Continual Medical Education
(CME) information renewals and awareness of conflicts of interest
is required. May also be responsible for coordinating departmental
group meetings.
- Prepares general correspondence, letters of recommendations,
creates Excel spreadsheets, revises existing PowerPoint
presentations and maintains biosketches and CVs.
- Assists with grant applications and manuscript preparation
(including proofreading and editing).
- May be responsible for academic and hospital appointment
processes, and the maintenance of licenses, credentialing and
certifications.
- May be responsible for the recruitment support of candidates,
and coordination performance review evaluations for staff and
faculty.
- Prepares monthly expense reports, performs Pcard
reconciliations, processes requests for vendor payments and creates
invoices.
- May be asked to be a representative in committees,
cross-department responsibilities and/or task forces.
- May be responsible for website maintenance as needed.
- May coordinate moves, meetings assignments, equipment upkeep
and timekeeping oversight
- May assist in the training of new administrative support staff
within the group.
Qualifications
- Bachelor's degree preferred
- Minimum of 3-5 years relevant experience working in a medical
or scientific research setting or comparable technology-oriented
business environment is preferred.
- Excellent written and oral communication skills.
- Knowledgeable of computer applications including Microsoft
Office, Microsoft Outlook, and Excel.
- Strong customer service skills and the ability to interact
professionally with peers, leadership and external contacts.
- Must posses the ability to maintain confidentiality and pay
attention to detail.
- Excellent ability to organize, prioritize and follow-through.At
Dana-Farber Cancer Institute, we work every day to create an
innovative, caring, and inclusive environment where every patient,
family, and staff member feels they belong. As relentless as we are
in our mission to reduce the burden of cancer for all, we are
equally committed to diversifying our faculty and staff. Cancer
knows no boundaries and when it comes to hiring the most dedicated
and diverse professionals, neither do we. If working in this kind
of organization inspires you, we encourage you to apply.Dana-Farber
Cancer Institute is an equal opportunity employer and affirms the
right of every qualified applicant to receive consideration for
employment without regard to race, color, religion, sex, gender
identity or expression, national origin, sexual orientation,
genetic information, disability, age, ancestry, military service,
protected veteran status, or other characteristics protected by
law.EEOC Poster
Apply
Job ID:38927
Location:450 Brookline Ave,
Boston,
MA 02215
Category:Administration Support/Customer Service
Employment Type:Full time
Work Location:Hybrid: 2-3 days onsite/week
Keywords: Dana-Farber Cancer Institute, Chelsea , Admin Support Specialist - Pediatric Oncology, Administration, Clerical , Boston, Massachusetts
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