CONTRACT BILLING AND REPORTING MANAGER

Company: Monster
Location: Chelsea
Posted on: January 20, 2023

Job Description:

CONTRACT BILLING AND REPORTING MANAGER SUMMARY OF THE POSITION: The Contract Billing and Reporting Manager (CBRM) is responsible for monitoring compliance with government contracts, grants, and other awards and loans. The incumbent is responsible for monthly billing of government contracts. The CBRM will coordinate the accounting for lease payments, review medical billings A/R collections, and assist in preparation of the annual Loan Compliance and UFR. The CBRM will also assist with preparation of budgets for Advancement as needed. EDUCATION/TRAINING: REQUIRED: Bachelor's Degree in Accounting, with relevant accounting work experience KNOWLEDGE/EXPERIENCE: REQUIRED: Minimum of four (4) years' experience in accounting Must be computer literate and have good working knowledge of spreadsheets and word processing programs; MS Office Excel and Word Excellent communication skills to interact with many departments internally Audit experience or have prepared audit schedules Accounting and problem-solving skills PREFERRED: Five (5) years of accounting experience Prior experience in monitoring and billing government contracts with the State of Massachusetts Experienced in use of the on-line EIM portal for state contract billing Accounting or audit experience in a non-profit environment. Experience with Uniform Financial Reports ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: Perform ongoing monitoring and maintenance of government contracts, including: Support and communicate with Senior and Program Directors on contract issues Process contract line item amendments Confirm billings are maximized in an effort to ensure contracts are properly spent down by end of contract year if possible Complete required forms and budgets to renew contracts Reconcile monthly revenue and receivables between billing and GL for completeness Complete annual compliance filings including Annual Progress Reports (APRs) and Site Visits Assist in the maintenance of GrantTracker, the Inn's grant document management system Generate monthly cash collections report for Third Party Medical Billing. Manage with medical billing staff a periodic process to review billing issues, including analyzing receivables, common reasons for rejected claims, billing success rate and approval of claim write-offs. Generate monthly Contract Status Reports that track our spending. Circulate to key program personnel and Admin/Finance. Participate in the completion of budgets and forms to renew existing and apply for new contracts. Participate in the annual budget process to ensure alignment of budgets with contract budgets. Manage the Inn's property leasing and payment processes (monthly rent roll) with the housing operations manager. Track and reconcile Security Deposits & Last Month's Rent balances for contract billing purposes. Partner with Payroll Administrator to ensure that labor allocations are complete and accurate for employees billed or used as Match on Cost Reimbursement contracts Participate in completing annual contract-related work papers and reports for the Inn's annual independent financial audit, including Statement of Federal Expenditures and Awards (SEFA) and Uniform Financial Report (UFR) Perform Annual Loan Compliance Reporting to the Inn's housing public funders Maintain working knowledge of Paylocity payroll system to create and generate contract billing payroll-related reports Prepare contract compliance reports including the finance portion of APRs, SEFA preparation support, Living Wage compliance submissions and RFP documentation gathering. Support Monthly report preparation to assist Programs in understanding the financial positions of their grants Produce all relevant year-end audit work papers as assigned. Partner with DCAC and CBS to learn Clarity, the City's homeless management information reporting system, to assist in reporting for Rapid Rehousing programs. Partner with DCAC and CBS to prepare restricted grant budgets, documents, and reports for Advancement as required. Assist in annual organization wide budget preparation Perform other additional assignments or projects as requested/directed by supervisor.

Keywords: Monster, Chelsea , CONTRACT BILLING AND REPORTING MANAGER, Executive , Chelsea, Massachusetts