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Administrative Assistant

Company: Monroe Staffing Services
Location: Chelsea
Posted on: January 12, 2021

Job Description:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.Responsibilities:* Answer and direct phone calls* Organize and schedule meetings and appointments* Maintain contact lists* Produce and distribute correspondence memos, letters, faxes and forms* Assist in the preparation of regularly scheduled reports* Develop and maintain a filing system* Order office supplies* Submit and reconcile expense reports* Provide general support to visitors* Provide information by answering questions and requests* Research and creates presentations* Handle multiple projects* Prepare and monitor invoices* Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.* Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies* Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.* Contribute to team effort by accomplishing related results as needed* Carry out administrative duties such as filing, typing, copying, binding, scanning etc.* Organize travel arrangements for senior managers* Write letters and emails on behalf of other office staff* Cover the reception desk when required* Maintain computer and manual filing systems* Coordinate office procedures* Receive, sort and distribute the mailRequirements:* Proven admin or assistant experience* Knowledge of office management systems and procedures* Excellent time management skills and ability to multi-task and prioritize work* Attention to detail and problem-solving skills* Excellent written and verbal communication skills* Strong organizational and planning skills* Proficient in MS Office* High school diploma or equivalent; college degree preferred* Bilingual Spanish-English preferredAdministrative Assistant top skills* Reporting Skills* Administrative Writing Skills* Microsoft Office Skills* Professionalism* Problem Solving* Verbal Communication* Office Administration Procedures* Typing Skills* Attention to Detail* Accuracy* Multitask* Telephone Skills* Teamwork* Discretion and Judgment* PatienceMonroe Staffing Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, color, religion, gender, disability, veteran status, sexual orientation, gender identity, national origin, or other protected classification.Job Requirements:Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Keywords: Monroe Staffing Services, Chelsea , Administrative Assistant, Other , Chelsea, Massachusetts

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