Operations Assistant

Company: Beacon Hill Staffing Group
Location: Chelsea
Posted on: June 25, 2022

Job Description:

Our client, an advisory firm in Boston, is seeking a Temporary Operations Assistant to support the whole office. This role is slated to be 3+ month with potential to go permanent. This is Monday through Friday 8:30 am - 5:30 pm and can pay $22-26/hour based on experience.

ESSENTIAL JOB RESPONSIBILITIES:
Handle all incoming and outgoing mail documents packages and faxes, ensuring timely and accurate internal distribution.
Scan all insurance statements and put them into the appropriate client folders.
Ensure that the Boston office break room is continually clean and neat, while ensuring that there are always adequate supplies of coffee and related products.
Prepare and submit Expense reports.
Manage leadership calendars and set up meetings.
Make travel and accommodation arrangements.
Provide virtual back up for other Ops team members as required.
Assist the accounting department with concierge support with contacting vendors, assisting clients and changing account info, etc.
Print and bind the quarterly reports in a visually appealing manner, enabling those involved in the QFR's to have access to all the necessary information.
Other duties as assigned.


REQUIREMENTS:
Required knowledge of:


Microsoft office Suite, Teams, CRM like Salesforce would be desirable, customer service principles.
Required Skills:


Keyboarding, good communication, interpersonal, social, organizational, and problem-solving skills. Must exhibit a strong listening ability and consistently provide excellent customer service.
Required Abilities:


Ability to follow instructions, be a team player, handle stress, meet tight deadlines, demonstrate an upbeat demeanor. Must be able to lift at least 15 pounds.

MINIMUM QUALIFICATIONS:
Education


Bachelor's Degree Required.
Work Experience


2+ years administrative and clerical experience in a professional office setting.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Keywords: Beacon Hill Staffing Group, Chelsea , Operations Assistant, Other , Chelsea, Massachusetts